Job Description

Job Description

Kitty Hawk Technologies, a growing service and technology innovator, is seeking talented and motivated professionals to deliver lean and effective solutions to our government partners. We have an immediate opening for an Office Manager to join our team. This position will consist of managing the daily activities and office staff to ensure efficient operations, service delivery and expense controls to our valued customers at Naval Surface Warfare Center Philadelphia. Kitty Hawk employees work closely with our customers to develop solutions that support national engineering and security missions, and the ideal candidate will support our team in providing program support to the Department of Defense (DoD). In addition to receiving a competitive salary and health benefits, the Office Manager will join a motivated, talented, and technically accomplished team. The employee will also enjoy a flexible work environment where contributions are recognized and rewarded.

Candidates must be results oriented and have the ability to work in a well-organized, logical and systematic manner. They will set clear objectives, monitor progress, take corrective action and control performance levels to maintain high internal customer satisfaction. They will possess deep insight into customer requirements and will maintain the ability to ethically influence those requirements. They will be able to clearly define and clearly articulate compelling solutions.

Duties/Responsibilities:

  • Business Operations Staff Management
    • Manage the daily operations of administrative support staff providing correspondence and document creation, financial and timekeeping assistance, program and financial metric management, training and competency tracking, and organizational schedule support
    • Direct liaison between Government customer support activities and corporate leadership
  • Financial and Program Metric Organization and Analysis
    • Support metric dashboard and specialized financial report development
    • Assist in the development of Plan of Actions & Milestones (POA&M)
    • Provide strategic planning and analysis of requirements to be included in the Integrated Master Schedule (IMS) of activities
  • Employee Training Records and Technical Competency Metrics
    • Maintain and update records of employee training requests and completed training
    • Develop and present weekly personnel metrics reports
    • Maintain work center metrics and reports on employee technical competencies and continually update status in workforce development tools
  • Team Meeting Scheduling and Resource Alignment
    • Support the development of program and organizational wide schedules
    • Organizing meetings, developing materials, tracking action items
    • Generate and distribute meeting agendas and minutes
    • Manage Microsoft Teams integration and documents management

Requirements

Basic Qualifications:

  • Minimum of three years of professional experience in the field of management or operations of an enterprise
  • Two years of experience performing a variety of programmatic and administrative functions to include data entry/database creation, payroll support, coordinating and scheduling meetings, arranging travel, records management support, developing and tracking financial and personnel metrics, financial and funding analysis, reviewing policies and directives
  • Ability to performing professional level tasks, both formal and informal, requiring independent judgement, initiative, and tact
  • Effective communication skills, both verbal and written
  • Working knowledge of the Naval Sea Systems Command, Naval Surface Warfare Center, and Unites States Naval Fleet organizations is desired
  • Must be a United States Citizen
  • Candidates currently residing in a designated HUBZone are strongly desired
  • Bachelor’s level degree in Accounting, Finance, Economics, or Business Administration

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